Privacy Policy for Neurokinetic Club

Effective Date: 13 January 2025

At Neurokinetic Club, we are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you engage with us online or offline. Neurokinetic Club is a registered charity in the United Kingdom (Charity No. 1202750).

1. Who We Are

Neurokinetic Club is a charitable organization dedicated to dedicated to assisting individuals with neurological conditions by offering a safe and culturally sensitive space for exercise, while also providing respite and support for caregivers. Our registered address is Flat 7, Woodcliffe Lodge, Sedgley Park Road, Prestwich, Manchester, M25 0XJ.

If you have any questions about this Privacy Policy, you can contact us at:

• Email: info@neurokineticsclub.org.uk

2. Information We Collect

We may collect and process the following types of personal data:

• Contact Information: Name, email address, phone number, and postal address.

• Donation Information: Records of your donations and Gift Aid declarations.

• Event Participation: Details of events you have attended or registered for.

• Website Usage: Information about your visits to our website (e.g., IP address, browser type, and pages accessed).

• Communication Preferences: Your preferences for receiving updates, newsletters, and other communications.

3. How We Use Your Information

We use your personal data for the following purposes:

• To process donations and Gift Aid claims.

• To manage event registrations and participation.

• To send updates about our activities, campaigns, and fundraising efforts (only if you have consented).

• To comply with legal and regulatory obligations.

• To analyze website usage and improve user experience.

4. Legal Basis for Processing Your Data

We rely on the following legal bases to process your data:

• Consent: When you opt-in to receive communications or participate in specific activities.

• Legitimate Interests: For operational purposes, such as responding to inquiries or processing donations.

• Legal Obligations: To comply with laws (e.g., tax regulations for Gift Aid).

5. Sharing Your Information

We do not sell or rent your personal data. However, we may share it with:

• Service Providers: Trusted third parties who assist with payment processing, IT support, or email delivery.

• Regulators and Authorities: When required to comply with legal obligations.

6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, including legal or reporting obligations. Donation records, for example, are kept for at least 6 years to comply with HMRC regulations.